Creating a PIN Set

To create a PIN Set click on PIN MANAGEMENT > PIN SETS > ACTIONS > ADD

The fields required include:

Title: this is where you enter a name of who the PINS belong to or are administered by. For example, you can title the PIN Set 'ANZ Sponsorship PINS' to let you know the PINS have been given to ANZ. Alternatively, you could title the PIN Set 'Employee PINS' to let you know the PINS have been given to employees

PIN Manager: select the person who is managing or administering the PINS. Whilst this is not required, we suggest you select a person so you know who to contact should something happen with a PIN or entry attempted with one. If you do not select a PIN Manager from the list, the PINS cannot be viewed/edited in the PIN Portal either 

Entry Type: select the entry type you would like the PINS available to be redeemed on. This setting must be enabled on the entry type BEFORE you can create the relevant PIN Codes

Expiry Date: select a date when you want the PIN to expire (ie it will no longer work)

Type: this area will be pre-determined by the entry type. If you set up the entry type to have Unique ACCESS PIN Codes enabled, then the 'type' will automatically become ACCESS after you select the entry type from the drop-down menu. The same will occur if you have enabled Unique DISCOUNT PIN Codes on the entry type. 

Prefix: this area is used as an identifier. It can be the letters of your event (ie RTTB for Run to the Beat), or the letters or a sponsor (ie ANZ for Australia National Bank)

Allocation: this area relates to how many Unique PIN Codes you would like created. Once you create a PIN Set, you are unable to add more to the individual Set later on. However you can always create a secondary PIN Set with more Unique PIN Codes if required

The PIN Sets you create can be viewed in the PIN Set Listing. Here, you can see how many PIN Sets are currently available in your event, how many PINS have been created in each Set, when the PINS will expire in each Set, and the ability to remove a Set if no longer required

Please Note - If you delete a PIN Set, you will see an option to remove all of the individual PINS associated with that Set. We strongly suggest you remove the individual PINS if removing a PIN Set, otherwise the individual PINS will remain in the system and will need to be removed one-by-one instead

Please Note - please ensure you only attach ONE PIN SET PER MANAGER. If you want the same person to manage a secondary PIN Set, please create a second PIN Manager record for them with an identifier such as #2 in the title. This help protect the management of the PIN Set and avoids complications that can be caused if you assign more than one PIN Set to a Manager 

Please Note - ALL PIN CODES ARE APPLIED TO YOUR IDENTIFIED ENTRY FEE ONLY, THEY WILL NOT APPLY TO THE ADDITIONAL APPLICATION OF A PROCESSING FEE SHOULD YOU INCLUDE THIS OPTION